In preparation for the switch to a new HR/payroll system called OneUSG Connect, the OneSource project team will be hosting several trainings throughout November, December and January.
“The goal is to familiarize people with the transition that’s happening in December,” said Michele Bolduc, OneSource training lead. “Every employee will see a change in the way they access HR and payroll information, so the courses are really meant to make sure everyone has a chance to attend a training or find information they can refer to.”
More than 90 sessions will be offered. They include a OneUSG Connect overview for employees who have human resources roles and responsibilities; employee self-service courses for faculty, graduate assistants and staff based on how they’re paid; manager courses; system manager courses; and time and absence approver courses.
“The courses are set up according to how people will be using the system,” Bolduc said.
Employees can access trainings in four ways: attend in person, attend via interactive webinar, view a recording or access self-service materials to serve as a guide. For a full schedule, recordings of courses and self-service materials, visit www.onesource.uga.edu/resources/training.
More than 20 volunteers from across campus who use these functions serve as trainers and are teaching the courses.
“They understand what it means to be a UGA employee, so having them in front of the classroom as a trainer gives them the ability to interpret questions really well,” said Sarah Fraker, Change Management Team lead. “We’re happy and thankful to have them on board.”
Another group of volunteers comprises the Training Advisory Team, which reviews training materials and provides appropriate feedback. Volunteers known as “gurus” share information, provide assistance and create materials at the department level.
“It’s a large, institution-wide effort,” Bolduc said.
New courses will be added to the training library as needed. In addition, tutorials for various tasks will be available in the training library and are presented in See It, Try It, Do It and Print It modes, which allows users to decide how to view the step-by-step guides.
There will be several changes affecting all employees that will be covered in the courses. Starting in January 2019, paystubs will be accessed through the OneUSG Connect platform. Also, employees will be able to edit their own direct deposit information and divide deposits among up to six accounts. The locations of leave requests and time reporting also will change as part of the transition.
OneUSG Connect is the University System of Georgia initiative to develop and implement streamlined human resources and payroll policies, procedures and technology solutions that benefit all USG institutions. Implementation of OneUSG Connect will align UGA with other USG institutions.
For more information, visit www.onesource.uga.edu.