The University of Georgia is pleased to announce the launch of the Unified Enterprise Resource Planning Program, a major University System of Georgia initiative that will modernize and unify the administrative systems used across all 25 USG institutions.
“The unified ERP initiative represents more than a software implementation — it is a university and system-wide commitment to working differently and more effectively together,” said James Shore, senior associate vice president for finance and administration, budget director and project sponsor. “By standardizing processes and technology solutions, we are positioning UGA and USG to be more agile, transparent and service-focused for years to come and have a renewed focus on institutional priorities and mission.”
Over the past several years, USG has conducted a comprehensive assessment and selection process to identify a modern, sustainable solution to replace UGA’s current legacy systems, including the Financial Management System and OneUSG Connect. As a result, USG has selected Workday, a leading cloud-based software as a service platform, to serve as the systemwide solution for human capital management and financials.
As current administrative systems continue to age, maintaining and updating them becomes increasingly complex and costly. A unified ERP platform will enable UGA and USG to operate more efficiently, collaboratively and strategically in the years ahead. To realize this vision, USG will follow four guiding principles focused on a single system, standard processes, the simplest solution and successful partnership with all institutions. By moving to a single, unified cloud-based system, USG will provide a modern, intuitive and mobile-friendly user experience while standardizing core business processes and policies across institutions.
The USG Unified ERP project team consists of more than 600 individuals, including USG staff, institutional representatives and Deloitte, the systemwide implementation partner. UGA alone has more than 70 members on this project team serving in more than 90 different roles.
Each school, college and unit at UGA has identified project coordinators who will lead the implementation efforts in their areas, along with more than 325 change champions. These individuals and descriptions of their roles are listed on this webpage. Those two groups, combined with existing faculty and staff advisory groups, form a university-wide change network of more than 500 people who will help ensure two-way communication across all corners of the institution throughout the project.
This endeavor is more than a technology upgrade; it is a strategic investment in the future of higher education in Georgia.
“This initiative represents a significant step forward in how we support our people and our mission,” said Juanita W. Hicks, vice president and chief human resources officer and project sponsor. “By moving to a modern, unified platform, we have an opportunity to simplify processes, enhance the employee experience and equip our leaders with better data to make informed decisions. Ultimately, this work positions UGA to be more responsive, efficient and focused on serving our faculty, staff and students in the years ahead.”
At UGA, Workday will initially replace existing legacy systems supporting human resources and financial operations. Both the HCM and financial components will be implemented as part of the systemwide rollout, with full implementation in July 2028. This transition will affect many core administrative processes, including payroll, hiring, budgeting, procurement and financial reporting. While a change of this scale requires thoughtful planning and collaboration, it also presents a significant opportunity to streamline processes, enhance transparency and data-driven decision making, and improve the overall experience for faculty and staff.
The program recently began the implementation phase of this multiyear effort. UGA faculty and staff can expect training and support resources, opportunities for engagement and regular communications to help prepare for the system launch.
Community engagement is essential to the overall success of this systemwide initiative. The expertise and feedback of UGA’s faculty and staff will play a vital role in shaping how this new system supports UGA’s mission of teaching, research and service. Any large-scale change requires flexibility and collaboration, and the project team is grateful for these essential partnerships throughout this important undertaking.
To learn more and stay informed throughout the Unified ERP Program, faculty and staff can subscribe to receive updates or visit both the UGA website and the USG website, which feature project updates, FAQs, timelines and additional resources. Questions and feedback may be shared via uga-unified-erp@uga.edu at any time.