UGA officials were informed that the State Accounting Office had updated the mileage reimbursement rates for travel by state-owned or personal vehicles on Feb. 1.
The following reimbursement rates became effective Jan. 1: When it is determined that a personal motor vehicle is the most advantageous form of travel, the employee will be reimbursed for business miles traveled at $0.55 per mile.
If a personal motor vehicle is not determined to be the most advantageous form of travel, but it is used, the employee will be reimbursed for business miles traveled at $0.285 per mile.
The UGA travel expense statement has been modified to reflect this change in reimbursement rates. The form is available online at https://busfin1.busfin.uga.edu/accounts_payable/travel_expense_login.cfm.
The UGA travel policy also has been updated and can be viewed at http://askuga.uga.edu/default.asp?id=1619&Lang=1&SID=.
Mileage reimbursement requests submitted for processing after Jan. 31 were adjusted to the new rate by accounts payable.
This announcement has been delayed due to concerns regarding reimbursements for travel that occurred after Jan. 1 but were processed at the higher rate.
The State Accounting Office has determined that the excess of three cents a mile must either be refunded or must be included in the traveler’s income for tax purposes.
UGA officials are currently evaluating the impact of this requirement as more than 1,000 reimbursement requests including mileage were processed during January.
Employees affected by this change will be individually notified when the evaluation process has been completed.
Anyone with questions about the change in mileage reimbursement rates or questions relating to specific reimbursement request should contact Jennifer Collins in accounts payable at jfinch@uga.edu or (706) 542-2786.
Bulletin Board is limited to announcements from campus-based organizations whose membership includes UGA faculty and/or staff.
