As UGA transitions to the University System of Georgia’s OneUSG Connect system, several important payroll changes will occur in December 2018.
- All monthly and academic pay dates will move to the last business day of the month.
- Pay dates for hourly biweekly and salaried biweekly payrolls will be synced and standardized.
- The work week will change from Thursday through Wednesday to Sunday through Saturday.
The move to OneUSG Connect, which allows HR/payroll systems at all USG schools to be standardized and helps streamline business processes, will affect all of the approximately 5,200 salaried biweekly, 5,200 hourly biweekly, 6,500 monthly and 3,800 academic employees at UGA. More than 400 volunteers across all of UGA’s campuses, including about 150 Change Champions, are working on the transition, which at UGA is part of the OneSource Project.
“The volunteers who have brought their voices to the table to provide input and insight and help make decisions have really been amazing,” said Sarah Fraker, change management lead on UGA’s OneSource Project. “Those partnerships bring such value both to the project as well to their units and departments.”
Approximately half of USG schools already are usng this system, which is built on Oracle’s PeopleSoft. The other half will transition through 2019. Georgia State University moves to OneUSG Connect in March of this year, followed by UGA in December, Augusta University in June 2019 and Georgia Tech in December 2019.
“The University System of Georgia’s goal is to use this system for all institutions,” said Holley Schramski, UGA’s associate vice president for university business and accounting services. “That really helps with efficiencies and standardizations of business practices across the institutions.”
OneUSG Connect will offer additional self-service benefits such as the ability to model sample paychecks, change tax exemptions, and change and add direct deposit accounts.
Starting in December, UGA employees who are paid monthly, including academic faculty, will be paid on the last business day of each month, even if the last business day is a university holiday.
The pay dates for salaried biweekly and hourly biweekly employees will be transitioned to the same day beginning with the payday of Jan. 4, 2019. In addition, the work week is shifting from Thursday through Wednesday to Sunday through Saturday. This aligns the work week to the typical weekly calendar and shortens the time between the last day of the pay period and the pay date from eight days to six. To transition to the new work week and combine the biweekly payrolls, the following will take place in December 2018:
For salaried biweekly employees
- The 11/29/18-12/12/18 pay period will be paid Dec. 20.
- The 12/13/18-12/15/18 pay period will be paid Dec. 27. This pay period covers the three days between transitioning from the current system to OneUSG Connect.
- The 12/16/18-12/29/18 pay period will be paid Jan. 4. This will be the first pay period using OneUSG Connect.
For hourly biweekly employees
- The 12/6/18-12/15/18 pay period will be paid Dec. 20.
- The 12/16/18-12/29/18 pay period will be paid Jan. 4. This will be the first pay period using OneUSG Connect.
Information sessions about the payroll changes will be held Feb. 26 in Mahler Hall at the Georgia Center. A session for unit heads, administrators, business officers and HR practitioners will take place from 9-11 a.m. Two identical sessions for faculty, staff, graduate assistants and student workers will be held from 1:30-2:30 p.m. and 3:30-4:30 p.m. A question-and-answer period will follow each information session. RSVP for the information sessions at onesource.uga.edu. All sessions will be recorded and available on the OneSource website after Feb. 26.
For more information, contact your unit’s Change Champion or project coordinator, visit onesource.uga.edu, email onesource@uga.edu or call 706-542-0202.
